Shape are hiring!



We are preparing for a very busy 2019, which means a bigger team. We have a job vacancy in our South East London office, we are looking for an office and marketing assistant.

If the roles is of interest, please email with your CV and cover letter. The closing date for role is the 21st December 2018. We will review all applications received, however due to the high volume of applications we will only contact those who are called for interview. 

We look forward to receiving your application. 


Job Purpose:

The successful candidate will lead all marketing activity, playing a crucial role in company growth and will report directly to our directors. Marketing activity encompasses: advertising, driving brand awareness, business development, budget management, digital, internal and external events, portfolio photography, PR and direct mail campaigns. In addition, they will be responsible for the effective management and coordination of all office systems & operations, filing and reconciliation of business expenses & invoices, as well as assisting the technical team in the preparation of client presentations & documents.

Key Areas of Responsibility and Development as outlined by Employer:

  1. Uploading receipts & invoices to Avaza.

  2. Uploading expenses to Avaza.

  3. Paying for proformas.

  4. Requesting and compiling all VAT invoices for VAT returns.

  5. Reconciling receipts & invoices in Xero.

  6. Preparing Shape’s marketing strategy alongside our directors.

  7. Monitoring & managing Shape’s marketing strategy.

  8. Monitoring & managing Shape’s social media profiles; Twitter, Instagram, LinkedIn, Pinterest, Houzz using Hootsuite.

  9. Assisting the office staff with printing & scanning.

  10. Design & preparation of marketing material.

  11. Assisting the office staff with the creation of presentation documents.

  12. Preparing weekly/ monthly job reports from Avaza.

  13. Preparing weekly timesheet reports from Avaza.

  14. Monitoring & purchasing office consumables.

  15. Weekly review and office updates of Charlie HR.

  16. Working solely on Avaza and Slack as the principal modes of communication between all employees.

The Role Requires:

  • Ambition.

  • Good management and organisational skills.

  • Good presentation skills.

  • Computer and software literacy.

  • Good communication skills.

  • Attention to detail.

  • An understanding of Autocad is beneficial but not essential.

  • Good Adobe Creative Suite Skills; Indesign & Photoshop mainly.

The person will be:

  • Careful and diligent.

  • Demanding of high standards.

  • Efficient, effective and organised.

  • Informal but 100% professional.

  • Punctual.

  • Communicative.